Contents
Introduction
Let us first understand the basic idea around the Resignation Emails before jumping into the topics and formats. In general parlance, a resignation email is a formal letter that informs an employer of an employee’s decision to leave their job.
It serves as a written record of the employee’s decision to leave and can provide important information about their last day of work, as well as their intentions for transitioning out of the company.
Importance of Resignation Emails
If we talk about the importance of resignation emails, they are important because they provide a clear and professional way for an employee to communicate their departure from a company.
It helps to avoid misunderstandings or confusion about the employee’s intentions. And, can also help to maintain a positive relationship between the employee and the employer, especially if the employee plans to pursue future opportunities with the company or in the same industry. Additionally, resignation emails serve as documentation for HR and can be used to record the employee’s departure and the terms of their resignation.
Formats for Resignation Emails
Now, lets quickly jump into the basic formats of resignation emails on various topics and scenarios.
- Basic Format Resignation
- Resignation with Thank you Note
- Resignation with Request for recommendation
- Resignation due to a new opportunity
- Resignation due to personal reasons
- Resignation with a request for future reference
- Resignation with a request for positive recommendation
- Resignation due to a better offer
- Resignation due to a career change
- Resignation due to relocation
Basic Formal Resignation
Subject: Resignation – [Your Name]
Dear [Manager's Name],
I am writing to formally resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I want to thank you and the team for the opportunities and experiences I have had during my time here. I will do everything I can to ensure a smooth transition. If there is anything I can do to assist, please let me know. Best regards, [Your Name]
Resignation with Thank you Note
Subject: Resignation – [Your Name]
Dear [Manager's Name],
I hope this email finds you well. I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I want to express my gratitude for the support and guidance you have provided me during my time here. I have learned so much and am grateful for the opportunities I have had. If there is anything I can do to assist in the transition, please let me know. Best regards, [Your Name]
Resignation with Request for Recommendation
Subject: Resignation – [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name].
My last day of work will be [Date]. I have accepted a new opportunity and am excited for this next chapter in my career.
I wanted to thank you for the support and guidance you have provided me during my time here.
If it is not too much trouble, I would greatly appreciate a letter of recommendation from you. I value the time I spent at [Company Name] and would be honored to have your support as I move forward in my career. Best regards, [Your Name]
Resignation due to a new opportunity
Subject: Resignation – [Your Name]
Dear [Manager's Name],
I hope this email finds you well.
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name].
My last day of work will be [Date]. I have accepted a new opportunity and am excited for this next chapter in my career. I want to thank you and the team for the support and guidance you have provided me during my time here.
I have learned so much and am grateful for the opportunities I have had. If there is anything I can do to assist in the transition, please let me know. Best regards, [Your Name]
Resignation due to personal reasons
Subject: Resignation – [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name].
My last day of work will be [Date]. This decision is due to personal reasons and I want to assure you that it was not an easy one to make.
I want to thank you and the team for the support and guidance you have provided me during my time here. I have learned so much and am grateful for the opportunities I have had.
If there is anything I can do to assist in the transition, please let me know. Best regards, [Your Name]
Resignation with a request for future reference
Subject: Resignation – [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name].
My last day of work will be [Date]. I have accepted a new opportunity and am excited for this next chapter in my career. I wanted to thank you for the support and guidance you have provided me during my time here.
I have learned so much and would be honored if you would be willing to serve as a reference for me in the future. I value the time I spent at [Company Name] and would be grateful for your continued support. Best regards, [Your Name]
Resignation with a request for positive recommendation
Subject: Resignation – [Your Name]
Dear [Manager's Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name].
My last day of work will be [Date].
I have accepted a new opportunity and am excited for this next chapter in my career. I wanted to thank you for the support and guidance you have provided me during my time here.
I would be honored if you would be willing to provide a positive recommendation for me as I move forward in my career. I value the time I spent at [Company Name] and would be grateful for your support. Best regards, [Your Name]
Resignation due to a better offer
Subject: Resignation – [Your Name]Dear [Manager's Name], I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have accepted a better offer and am excited for this new opportunity. I wanted to thank you for the support and guidance you have provided me during my time here. I have learned so much and am grateful for the opportunities I have had. If there is anything I can do to assist in the transition, please let me know. Best regards, [Your Name]
Resignation due to a career change
Subject: Resignation – [Your Name]Dear [Manager's Name], I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to pursue a new career path and am excited for this new chapter in my life. I wanted to thank you for the support and guidance you have provided me during my time here. I have learned so much and am grateful for the opportunities I have had. If there is anything I can do to assist in the transition, please let me know. Best regards, [Your Name]
Resignation due to relocation
Subject: Resignation – [Your Name]Dear [Manager's Name], I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to relocate and will no longer be able to continue working at [Company Name]. I wanted to thank you for the support and guidance you have provided me during my time here. I have learned so much and am grateful for the opportunities I have had. If there is anything I can do to assist in the transition, please let me know. Best regards, [Your Name]
Conclusion
To sum up, quitting a job can be a stressful and emotional experience, but it doesn’t have to be. With these resignation email templates and formats, you can confidently draft a professional and respectful resignation letter, regardless of the situation.
Whether you’re resigning due to personal reasons, seeking a new opportunity, or negotiating a severance package, there’s a template / format for you.
Remember to customize each letter and components in square brackets “[ ]” to fit your specific circumstances, and always leave on good terms with your employer. By using these templates, you can make the transition to your next adventure as smooth as possible. Good Luck !
