Employee Resignation Policy Format

Employee Resignation Policy Format by FormatWorks

In this blogpost, we will learn about Employee Resignation Policy, importance of having this policy and key considerations one should keep in mind while drafting it. Also, we provide free format for employee resignation policy to get you started. Alternatively, you can explore our company policies format category as well.


Employee resignations are a natural part of the employment cycle, and organizations need to have an employee resignation policy in place to ensure a smooth and efficient departure process. A well-crafted policy can help organizations manage the resignation process, maintain positive relationships with departing employees, and minimize disruptions to business operations.

Importance of Employee Resignation Policy

An employee resignation policy provides clear guidelines for both employees and the organization. It outlines the process for submitting a resignation, the notice period required, and the exit procedure. By having a clear policy in place, organizations can avoid confusion, misunderstandings, and potential legal disputes.

Key Considerations while Drafting the Policy

Drafting an employee resignation policy requires several key considerations. The policy should define the process for submitting a resignation and the notice period required. It should also outline the exit procedure, such as returning company property and conducting exit interviews. Additionally, the policy should address any outstanding issues, such as unpaid wages, benefits, or accrued time off.

Policy Template File

A policy template file is a word document that organizations can customize to meet their specific needs. It is a useful tool for organizations that do not have a dedicated HR team to create policies from scratch. The template is modifiable to include specific details related to the organization's resignation process, such as the notice period required, exit procedure, and outstanding issues.


An employee resignation policy is an essential document for any organization. It provides clear guidelines for both employees and the organization and helps ensure a smooth and efficient departure process. By considering the key elements of a resignation policy and using a policy template file, organizations can create an effective policy that meets their unique needs.

Disclaimer: This policy template is meant to provide general guidelines and should be used as a reference. It may not take into account all relevant local, state or federal laws and is not a legal document. Neither the author nor FormatWorks Inc. will assume any legal liability that may arise from the use of this policy.

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April 8, 2023

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