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Petty Cash Ledger Template

Petty Cash Ledger Excel Template Feature Image




Manage the petty cash in your organization or client’s business using this Petty cash ledger template. This template is useful for Head Cashier, Petty Cashier, Cash Managers, Business Managers and Professionals. This is a 100% free and easy to customize template.
Features of Petty Cash Ledger

From the word itself, it is evident that “Petty Cash” means “Small Cash”. In Accounting, Petty Cash means cash allocated to meet expenditure which are of sundry nature or petty nature or small in quantum. Hence, businesses maintain Petty Cash Book to reduce the burden of ‘Main Cash Book’ or ‘Main Cash Account‘ by recording sundry expenses like postal, stationery, pantry, loading, etc.

Usually, there are two types of Petty Cash Systems followed by organizations, namely;

  • Ordinary System – where a sum of cash is given to petty cashier. He/ she is responsible to manage the sundry expenses. Once the amount is spent, the records/ invoices are presented, post review and approval – fresh fund is issued.
  • Imprest System – where head cashier provides fixed flexible amount based on history analysis. It is either given for a week or a month. The petty cashier spends the money under the given budget. Upon the completion of the period, the petty cashier submits the report of petty expenses to the head cashier for review.

No matter the type of petty cash management system used, it is essential to keep track of the expenses made and utilization. Thus, you can either take the details in a separate book or create a wonderful excel template.

Here in this template – it comes with all the fields you require. Thus, It is helpful you to capture fund details, details of expenses, dates, amount of expenses etc. Since, this is a excel template and fully customizable, you can create your own format. Post finalization, you can also take a printout of it and create a petty cash book. Explore other ledger templates by FormatWorks.

Download Instructions

Follow the download instructions below, if you need any assistance. You can download this template for free and start customizing or using it. All the templates, resources, formats and designs are free of cost. However, By downloading this template, you also accept our terms of use policy and privacy policy.

Once you download this template, by default, the file/ folder extension will be compressed (zip). You will require decompressing software to get all the template files. You can use 7ZIP, WINRAR etc. Also, ensure that you have the appropriate software installed on your system for the file type you are downloading (e.g., Microsoft Office for DOCX, PPTX and XLSX files, a PDF reader for PDF files). Now, Right-click on the template file you’ve downloaded and Select “Open With” from the context menu.

You can choose the relevant software/application to open the file. For DOCX files, use a word processing application (e.g., Microsoft Word or any other document reader). For XLSX files, use a spreadsheet application (e.g., Microsoft Excel or Google Sheets or Spreadsheet or Apple Numbers). For PDF files, use a PDF reader (e.g., Adobe Acrobat). For PPTX files, use a presentation software like Microsoft PowerPoint, Google Slides or Prezi or even upload it to Canva and use it. Alternatively, you can double-click on the template file, and it will open in the default application associated with that file type on your system.

If you encounter any issues, ensure your software is up-to-date or consider using an alternative application that supports the file type.

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